Office of Auditor General HR Portal
Vacancy Details
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Job Title
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RECORDS MANAGEMENT OFFICER I
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Job Description
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Purpose of the job:
This position is responsible for the effective implementation of accurate filing and retrieval system for the Office of the Auditor-General’s records to facilitate effective and timely decision making.
Duties and Responsibilities:
- Assist in the formulation, implementation and review of records management systems and processes;
- Seal the Auditor-General’s Annual Reports;
- Receive, sort, open and file correspondences;
- Distribute and dispatch mail;
- Ensure security of information and records in the registry;
- Ensure security and safe keeping of archived records;
- Assist in the training of internal users on records management systems and processes to enhance efficiency;
- Assist staff with requests to locate and retrieve documents that had been archived in a safe and secure manner to promote confidentiality and integrity;
Guide on files disposal.
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Job Specification
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Requirements for Appointment:
- Kenya Certificate of Secondary Education (KCSE) mean grade of C- (Minus) from the Kenya National Examination Council or equivalent qualification from a recognized institution;
- A Diploma in any of the following: Records/Information Management, Information/ Library Science, Human Resource Management, Business Management, Accounting, Supply Chain Management or any other relevant and related discipline;
- At least 6 years’ working experience at the grade of Records Management officer II or equivalent position;
- Proficiency in Computer Applications.
Core Competences
- Creative/ Innovative - Develop new and unique ways to improve operations within the Office to deliver excellent, efficient and outstanding service/products to clients (e.g. methods, processes, systems, policies etc.). Take initiative and start activities.
- Ethical - Understand ethical behaviour and public-sector practices. Ensure that own behaviour and behaviour towards others is consistent with these standards and aligns with the values and ethical standards of the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the counterpart and adapt to the situation. Adjust the message to the recipient.
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Grade
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OAG 8
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No Sought
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4
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Advert Ref
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06/04/2023
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Recruiment
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April 2023 Recruitment